Sending Documents Abroad: What are the Allowances and Restrictions

 The need of sending documents abroad is more common when you are staying away from your family, or if you are a student sending transcripts to a foreign university, a business sharing legal contracts with an overseas partner. You must know that securely and adequately sending documents internationally is crucial. We offer a document courier service from India to multiple destinations worldwide at competitive prices. 

Factors for Sending Documents Abroad 

By understanding the various courier options and adhering to the regulations, you can send your documents securely and on time.

Know What to Send

Different types of documents might require different levels of security. For instance, a handwritten letter to a friend can be delivered as economy shipping, while a signed legal contract often requires express and secure delivery.


Some of the documents:

Academic certificates and transcripts.

Legal documents such as affidavits or contracts.

Government-issued documents, such as birth certificates or passports.

Personal letters or notarized papers.

Business reports or confidential documents.

Choose the Right Packaging

Your documents may travel thousands of miles through multiple checkpoints, so it is essential to pack them properly.

  • Use a hard envelope or a rigid cardboard mailer to prevent the item from bending.

  • Seal it securely with strong adhesive or tamper-evident tape.

  • Avoid using paper envelopes for important or original documents, as they're easily torn or damaged.

  • Label it clearly with both the sender's and recipient’s complete addresses, including postal codes and country names.

Select the Right Delivery Method

You have several shipping methods through which you can send your documents.

Standard Courier Service: This is the most economical option for non-urgent deliveries, but delivery times can be unpredictable, and delivery may take 2-4 weeks or more.

International Courier Services: They are ideal for time-sensitive or high-value documents, offering tracking, faster delivery, proof of delivery, and insurance. They are suitable for essential or legal paperwork.

Customs and Documentation

Meanwhile, you are sending documents abroad, not a product; still, customs regulations will apply in many countries. 

  • Declare the contents clearly as "Documents - No Commercial Value" on the customs form.

  • Include a commercial invoice if required, especially for valuable paperwork.

  • Check import rules in the destination country, as some places may require special paperwork or have restrictions on certain documents.

Tracking and Delivery Confirmation

When booking a courier service for documents, you must select an option for tracking when sending. Tracking numbers allow you and the receiver to track the parcel and confirm its delivery. Moreover, we also offer email or SMS updates, so that you know where your documents are in transit. 

Insurance 

While not all documents have monetary value, some may carry critical personal or business importance. Our courier services offer basic coverage, but for added peace of mind:

  • You can buy additional insurance for high-stakes documents.

  • Use tamper-proof envelopes or security bags.

Delivery Time and Costs

International shipping costs can depend on the weight, urgency, and destination. 

  • Standard shipping may be less expensive, but it takes 2–4 weeks to arrive.

  • Express services are faster but more expensive.

  • Peak seasons may result in slower delivery times and higher rates.

You should compare services, read reviews, and calculate delivery timeframes before making a decision. However, we have the best rates for shipping document services from India to the USA. 

Frequently Asked Questions

Can I send original documents abroad?
You can send the document abroad, but make sure to scan copies and use secure, tracked shipping. You can contact our agents to arrange your document courier service. We offer safe and reliable services at competitive prices. 

What is the safest way to send essential documents internationally? You must choose a reliable and trustworthy courier partner that provides you with tracking and delivery confirmation. However, we provide all details and tracking of your documents. 

Do I need a customs form to send documents abroad?
 Yes, you might need it if you are sending your document using postal services or international courier services. To clear all your doubts, you can call our agents, who work 24/7 to provide you with assistance. 

How long does international document delivery take?
When you book express delivery, it will take two days. For standard delivery, the timeframe may vary, depending on the service.

Can I send documents abroad digitally instead?
 Sometimes yes, if the receiver accepts scanned or signed digital copies, you can send them to save your money and time. 

 

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